To ensure transparency in all government offices, boards, and corporations in Karnataka, the government issued an order on 04/02/2022 to maintain a Cash Declaration Register.
Based on the order issued by the Hon’ble Karnataka High Court in Writ Petition No. 79/2021 (GM-KLA) dated 10.11.2021, all departments, boards, and corporations under the State Government must follow the guidelines as mentioned below and maintain the Register in the prescribed format.
Procedure to Maintain the Cash Declaration Register:
1) Opening the Register:
Every working day, at the beginning of office hours, the “Cash Declaration Register” must be opened to note the personal cash carried by employees.
2) Employee Declaration:
As soon as a government employee reports to duty on a working day, they must declare the amount of cash they have brought to the office and sign in the register.
3) Custody of the register:
This register must be under the custody of the concerned Group-B officer of the respective division/section. The officer has the authority to verify the accuracy of the declarations made by the employees.
4) Excess Cash:
If an employee is found with more cash than what is declared in the register, such excess cash will be treated as unauthorized. It is the employee’s responsibility to prove that the excess cash is legitimate.
5) Inspection of the Register:
The register must be accessible at all times during office hours for inspection by any senior/competent authority or head of the department.
The government revised the prescribed format of this register through a circular issued on 14/03/2022, which supersedes the earlier circular dated 04/02/2024.
The updated format must now be used to maintain the register, as mentioned below.
Related Documents:
-> To download government circulars related to maintaining the Cash Declaration Register, click the link below:
-> For more information, visit the official website of the Department of Personnel and Administrative Reforms, Government of Karnataka.
FAQ (frequently asked questions):
1) What is the "Cash Declaration Register" and why is it important?
The “Cash Declaration Register” is a record maintained in Karnataka government offices to ensure transparency. Employees declare the cash they bring to office daily.
2) Who is responsible for maintaining the Cash Declaration Register?
The register is managed by the Group-B officer of the respective division or section. This officer verifies the entries and ensures compliance with government regulations.
3) What happens if an employee is found with more cash than declared?
Any excess cash beyond what is declared is treated as unauthorized. The employee must prove that the additional cash is legitimate; otherwise, it is considered a violation.
4) Is this Register accessible for inspection?
Yes, the register must remain accessible during office hours for inspection by senior or competent authorities.
5) Provide the official government circulars about the Cash Declaration Register?
Festival Advance Orders:
-> To download the Festival Advance related Govt Orders, click the link below.
